Bylaws

Connecticut Society of PeriAnesthesia Nurses Constitution and Bylaws

Article One: NAME 
This society shall be known as the CONNECTICUT SOCIETY OF PERIANESTHESIA NURSES (CSPAN).

Article Two: MISSION
The Connecticut Society of PeriAnesthesia Nurses exists as a component of the American Society of PeriAnesthesia Nurses (ASPAN) to advance nursing practice through education, research and standards.

Article Three: VISION OF CSPAN
CSPAN will be the pre-eminent leader in Connecticut in the practice of PeriAnesthesia nursing by supporting exceptional professional development.

Article Four: MEMBERSHIP
CSPAN exists as a component of ASPAN to advance nursing practice through education, research and standards

4.1 General membership in this component society is a privilege and is contingent upon compliance with the requirements specified by these bylaws. The component society shall have the following classes of membership:

a. ACTIVE a licensed nurse in the practice in the care 
of patients in any phase of PeriAnesthesia nursing or the management,
teaching or research of PeriAnesthesia nursing. All active members are
entitled to vote, hold office and serve on committees.

b. AFFILIATE- The affiliate members of the component society shall consist of any
Physician, nurse or other health care practitioner who is interested in the care of patients in the PeriAnesthesia phase who has been approved for membership by the Executive Board. These members may not hold office, but they can serve on any committee.

c. RETIRED- A licensed nurse who has been a member of CSPAN and who has retired from active service. These members may hold office, vote and serve on any committee.

d. HONORARY-A licensed nurse/physician who has attained exceptional eminence in PeriAnesthesia care and has made significant contributions to the specialty. She/he shall be elected as an honorary member of the society.

4.2 Active members in good standing may hold office, serve on or chair a committee of the society, or serve as a delegate to the representative assembly of ASPAN.

4.3 Active members in good standing may vote on matters submitted to the general membership.

4.4 All members of the component society in good standing shall receive official publications and notices of the society.

4.5 Application and dues process

4.51 Application: Any person desiring membership in the component society shall submit a written, signed membership application to ASPAN. This application can also be submitted electronically via the ASPAN website, www.aspan.org

4.52 Dues Assessment: All members of the component society, except honorary members shall be assessed dues which shall be recommended by the board of directors and shall be approved by the representative assembly. Members are delinquent if their dues are not received within sixty (60) days of the date upon which dues are payable, after that point membership shall be terminated.

4.53 The amount of the component annual assessment shall be determined by the component board of directors.

4.6 Fiscal year: the fiscal year of this component society begins July 1 and ends June 30.

4.7 Reinstatement: A member dropped from membership for non-payment may be reinstated only upon making application in the same manner as provided in these bylaws for an original application for membership and paying the assessment or reassessment in arrears.

4.8 Refunds: Annual assessments which have been paid in full shall not be refunded.

4.9 Censure, Suspension and Expulsion: A member of this society may be censured, suspended or expelled for a good cause.

4.9a Revocation or suspension of a member’s license to practice nursing by a regularly constituted state authority.

4.9b Conviction in a court of law of a felony or an offense involving moral turpitude.

4.9c Any cause or act which is detrimental to this component society.

4.9d Failure to abide by the provisions of these bylaws, including payment of assessments.

4.10 Hearing-The executive board may make such investigations as it deems proper and shall give the accused member at least thirty days notice of the date, time and place of the hearing. At the hearing, the accused member shall have the opportunity to speak in his/her own defense, to present his/her written statement, to question the complaint and witness, and to produce documents and witnesses, and he/she is entitled to legal counsel. Should the accused member fail to appear at the hearing, the committee may consider the matter on the basis of the notice and written reports of the membership committee, documented written statements of the member involved, and such other investigation as it deems necessary and proper

4.11 a. the matters set forth in the notice prepared by the membership committee.

4.11 b. the findings of fact of the Executive Board thereupon and its specific recommendation. The findings of fact by the committee are conclusive

4.12 Action at the meeting of the component society following receipt of such report, the report of the executive board shall be considered. The component society shall, by resolution, determine whether or not the accused member shall be disciplined and the nature of the disciplinary action, if any. The decision is final, however, on this written request; a member has the right of appeal to the component Society.

4.13 Effect of Suspension and Expulsion: Suspension of a member shall be for a definite period of time and may be commuted at any time. During the period of suspension, the member shall not be entitled to exercise any of the rights or privileges of membership. If the suspended is an officer, delegate, or member of any committee of this component society, successor to fill the unexpired term of his/her position shall be named by the president, if such a successor is not otherwise provided for by these bylaws.

4.15 Reinstatement: A member of this component society who has been dropped or expelled from membership pursuant to the provisions of these bylaws may be reinstated provided:

a. He/she makes application therefore in the same manner as provided in the bylaws for the original application of membership.

b. the executive board approves of the reinstatement

Article Five: MEETING OF THE MEMBERS
5.1 Annual meeting: The annual meeting shall be held at a time fixed by the Board of Directors. The meeting may be attended by the members and authorized guests, for educational and professional presentations. The time and place of the annual meeting may be changed for good and sufficient reasons by the president, upon approval of the board of directors. In that event, due notice of change shall be forwarded to the membership as soon as possible, before the date previously selected and not less than two weeks prior to the new date selected.

5.2 Quorum: ten percent of the last recorded membership shall constitute a quorum.

5.3 Education Meetings: Education and business meetings will be held bimonthly September to May, at area hospitals/free standing surgical centers to provide timely information pertinent to the field of PeriAnesthesia Nursing. Contact hours will be provided for the education offerings. A minimum number of meetings per fiscal year will be 3.

5.31 The sponsoring venue will supply the speaker, a room, needed equipment and refreshments. 

5.32 The education chair will assist with contact hours and publicity for the meeting.

5.33 The education chair will schedule all bimonthly education offerings for the fiscal year.

5.34 A prepaid registration to the component annual meeting will be drawn and given to a component member in good standing who is in attendance at each bimonthly.

5.4 Special Meetings: Special meeting of this component society shall be called by the president upon approval of the executive board. Special meetings shall be held at the time and place fixed by the board. Notice of special meetings and the subject to be presented shall be forwarded to each active member of the component society at lease two weeks in advance of the date established for the meeting.

5.5 Regional meeting: the component shall cooperate with the national society in sponsoring regional meetings.

Article Six: BOARD OF DIRECTORS
6.1 Powers: the executive board shall have charge of all business affairs of the component society and shall determine policies not otherwise determined by members or these bylaws.

6.2 Composition: the board of directors of this component society shall be President, Vice-President/President Elect, Secretary, Treasurer, Immediate Past President, Education Assistant, Membership, Government Affairs, Publications Editor and Website Coordinator. Each member of the executive board shall have one vote. In case of a tie, the president’s vote shall count double.

6.3 Officers of the component society President, Vice President/President Elect, Secretary and Treasurer shall be elected by vote at the annual component meeting by the general membership. All other positions are appointed by the executive board.

6.4 Officer’s terms.

6.41 President shall be elected for one year from the beginning of one fiscal year to the end of that year July 1 –June30.One additional term may be sanctioned by the executive board for the good of the component

6.42 Vice President/President elect shall be elected at the annual meeting. The term of office begins at the start of the fiscal year July1 and ends June 30. One additional term may be sanctioned by the executive board for the good of the component. At that time she/he shall automatically assume the office of President.

6.43 Treasurer shall be elected for a two-year term from the star of the fiscal year July 1 ending June 30 of the second fiscal year. Then she/ he may be elected two consecutive for additional terms if sanctioned by the executive board minus the treasurer’s vote.

6.44 Secretary shall be elected for one year at the annual meeting. Terms of office begins at the start of the fiscal year July 1 and ends June 30. She/he may be reelected for additional terms if sanctioned by the executive board minus the secretary’s vote.

6.5 ASPAN representative term of office shall be for two years. Representatives shall be the component president and vice president/president elect during the terms of their office. They will represent the component society at the annual meeting held at the ASPAN national conference.

6.51 If the president or vice president/president elect is unable to attend the national conference and perform their duties at the representative assembly, the board of directors shall hold a special election to fill the vacancy with a validated member of the component society.

6.6 Duties: The officers of this component society are charged and entrusted as follows:

6.61 President: He/she will preside at all functions of the component society to the best interest of this component society to the public. He/she shall represent this component society as a delegate to the representative assembly. After completion of his/her term, the past president will serve the following year on the board of directors.

6.62 Vice President/president elect: the vice president/president elect shall assist the president in the performance of his/her duties, shall preside in his/her absence at the meetings of the component society where the president usually presides, shall represent the president when requested at meetings, committee meetings or other functions and in the event of death, resignation or removal of the president shall immediately succeed to the office of president for the remainder of the term. The vice president/ president elect shall automatically succeed to the office of president at the beginning of the fiscal year following the annual meeting. He/she shall represent the component society as a member of the representative body at the annual meeting held at the ASPAN national conference. 

6.63 Secretary: The secretary shall supervise and maintain the official records and affairs of the component society. Records shall be maintained for a period of five years.

6.64 Treasurer: the treasurer shall be the custodian of the funds. This person assumes the financial affairs for this component society. He/she shall pay all authorized obligations of this component society.

6.7 Terms of Office: If for any reason the incumbent in any elective or appointed office becomes unable or unwilling to perform the functions of hi/her office, or is removed from office, or moves from the area: such office shall be declared vacant. Vacancies in the office of vice president, secretary, treasurer shall be filled by the president and executive board. At the annual meeting of this component society the office shall be filled by election.

6.8 Impeachment: Any officer or other elected or appointed official of this component society may be impeached and removed from office for a good cause.
Good Cause: Shall include but not be limited to:

a.Failure to attend 3 consecutive BOD meetings

b.Should BOD hold more than the required 4 meetings, failure to attend 4 non-consecutive in 1 year constitute submission of request for resignation.

6.81 Charges: All charges of impeachment shall be in writing and directed to the executive board. All charges shall be in detail and signed by a simple majority of the executive board. Substantiation and documentation proof is required for all charges. 

6.82 Notice: the secretary of this component society shall mail a copy of the charges of impeachment to the accused official.

6.83 Investigation: the executive board shall make such investigations and conduct such hearings as it deems advisable and appropriate and shall afford the accused the opportunity to present evidence and witness in his/her counsel if he/she so desires.

6.84 Recommendations: The executive board shall report its recommendations within 45 days after receipt of a copy of charges from the president.

6.85 Hearing: The executive board has sole power to try all impeachments. When the president is being tried for impeachment, the vice president/president elect shall preside. Within 45 days after receipt of the charges, the executive board shall set a time and place for a hearing on the charges of impeachment. The secretary of the society shall give the accused official at least30 day’s notice of the date, time and place of the hearing. At the hearing, the accused shall have the opportunity to speak in his/her defense and to present his/her own written statement, documents and witnesses and he/she may be represented by legal counsel. Should the accused official fail to appear at the hearing, the executive board will consider the matter on the basis of the charges, the reports, documentation, written statements for the individual involved, and such other investigations as it deems necessary and proper.

6.86 Decision: the executive board will vote and the decision will be made public to the general membership two days following notification to the accused.

6.87Effect: If impeachment charges are sustained, any elective or appointed position which the accused official holds in this component society be considered vacant.

6.9 Meeting: the board shall meet as often as deemed necessary, but not less than four times a year. Within 90 days after the annual meeting, the outgoing board and the incoming board will hold a combined meeting to facilitate the transfer of responsibilities which will take effect at the beginning of the fiscal year.

6.10 Quorum: the meeting of the board of directors shall require a quorum of 6 of its members, one of whom must be the president or vice-president.

6.11Board of directors may resign at any time. In addition 3 consecutive failures of attendance will be considered an automatic resignation. The president of the board of directors will accept such resignations. Mitigating circumstances for failure to attend meetings should be presented to the president in writing. The board of directors will make the final decision.

Article Seven: COMMITTEES
7.1 The standing committees of this component shall be as follows:

1. Education Provider

2. Membership

3. Nominating

4. Publicity – The Stretcher Scene and Website: www.ctspan.org

5. Governmental Affairs

7.2 Special ad hoc committees may be appointed from time to time by the president. The committees cease to exist when the purpose for which they were created is resolved.

7.3 The terms of office for the chairperson and members of the standing committees shall be for the term of office for the president appointing them. Fifty percent of the membership of the committee shall constitute a quorum.

7.4 The president shall announce the standing committee chairs prior to the first general membership meeting of his/her term.

7.5 The education provider committee shall be chaired by the vice-president/president elect and shall consist of three or more members It shall be the duty of the committee to plan and prepare all educational programs and secure appropriate meeting places

7.6 The membership committee chair shall be appointed by the president. The membership chairperson will periodically give the elected officers a current membership list.

7.7 The nominating committee shall be chaired by the immediate past president and shall consist of two members of the component society if possible. They will be chosen from different geographical areas of the state,

7.8 The publicity committee shall be chaired by the editor of the newsletter and shall consist of as many members as deemed necessary. The publicity committee shall be responsible for the publishing and distribution of the component society’s newsletter with such frequency determined by the executive board.

7.81 The website coordinator will be a part of the publicity committee.

7.9 The governmental affairs committee shall be chaired by a member appointed by the president. The governmental affairs representative shall monitor and become involved in local and state legislative issues that will impact on nursing in general and/or PeriAnesthesia nursing.

Article Eight: FUNDS AND EXPENDITURES
8.1 Funds of this component society shall be raised by equal annual capita dues on each category of members, as provided by this constitution and bylaws. Funds may also be derived by voluntary contributions and in other manner approved by the board of directors

8.2 Expenditures may be appropriated by the treasurer and president with the approval of the board of directors.

8.3 Records: The treasurer shall maintain all financial records for a period of five years

Article Nine: PARLIMENTARY AUTHORITY
9.1 The rules contained in the current edition of Roberts Rules of Order newly revised shall govern the component in all cases to which they are applicable and in which they are not inconsistent with the bylaws and any6 special rules of order the component may adapt.

Article Ten: REFERENDUM
Any matter or question may be submitted by the voting members of this component society.

10.1 Determination: the majority vote of the members shall determine the question.

Article Eleven: AMENDMENTS& REVISIONS
11.1 These bylaws may be amended by a simple majority of those members present and voting at either the annual meeting or a meeting called for that specific purpose. Members will be notified 60 days prior to the meeting.

11.2 Alteration of the first reading. – The voting members present at any annual or special meeting may by majority vote alter in any manner the proposed amendments. The final accepted form shall constitute the accepted first reading.

11.3 Final Action- The annual meeting of this component society following the first reading, the proposed amendment shall be introduced for final action.

11.4 Additional alteration- The voting members present at this annual meeting may, by majority vote, alter the previously accepted first reading, but may not exceed the original intent. If the proposed additional alteration is challenged, the active members present at the annual meeting may overrule the challenge by a three-fourths majority vote.

11.5 Previous Action – All previous actions of this component society shall remain in effect unless altered by these bylaws or subsequent action of this component society.

Article Twelve: PROHIBITED ACTIVITIES
No member or agent of this component society shall take any action or carry on any activity on behalf of the society which is not permitted to e taken on by an organization exempt under section 501 (c)(3) of the Internal Revenue Code and its Regulations, as they now exist or may therefore amended, or by any organization contributions to which are deducted under section 170(c)(2) of such Code and Regulations, as they now exist or as they may hereafter be amended.

These bylaws shall become effective at the final action taken at the annual meeting.
These bylaws will be sent via electronic mail to each registered component member
for approval.

Revised 3/03, 3/ 05
Accepted by a quorum on 3/20/2010

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